Technology and Project Management: A Complex Relationship

A project is a set of operations or activities designed to accomplish a particular goal. The project team includes people from different organizations and across multiple geographies. All the activities planned must be expertly managed to deliver on-time, on-budget results, and integration that the organization needs.

Project Management is the application of knowledge, skills, methods, tools, and techniques to achieve objectives according to the project requirement. It is planning, organizing, and managing all aspects of a project to accomplish a successful project. Project Management Professional is one of the most industry-recognized project management certifications for project managers

Project managers are the front lines of the project defending their team and clients from miscommunication, missed deadlines, and any other failures. Project managers require a fine balance of managing the administrative details of the projects and its people. There are several tasks and qualities of Project Managers that it’s common for people to not fully understand just what a Project manager does.

The role of Project Managers involves many tasks and responsibilities, including:

  • Agile Methodologies
  • Setting and managing expectations
  • Resource planning
  • Analyzing and managing risks and issues
  • Strategic influencing
  • Facilitating communication and collaboration
  • Process-based methodologies

Role of technology in Project Management

Today, the advancement in technology has contributed in providing the right tools for successful project management. Advances in software, hardware, communication, and other technological areas have transformed the world of project management. These project management tools have created smoother operations in the performance of several tasks. Investing in project management technology can increase organizational growth to keep pace with the competition in the market. Here are some ways of how technology has an impact on project management:

  1. Improved Communication: One of the most important uses of technology in project management is to ensure proper communication between every team member and stakeholders. Project managers now use the latest technology and innovations to share updates and documents with their team.

  2. Efficiency in Cloud: Before, effective project management solutions were too expensive, but now project management software has become accessible for all companies. Cloud Project Management technology is cost-effective and easy to manage things and it allows for mobile access and interoperability in a way that on-premise Project manager solutions can’t match.

  3. Real-Time Updates and Reporting: With the help of cloud-based project management software, project managers can check task status, update project documentation, and alert the team on any issue in a very short time. The tracking feature makes it easy for everyone to stay up to date.

  4. Decentralized Project Teams: This impressive advancement in communication technology and project management software helps an organization to build a project team with employees located in multiple cities and countries. It enables better alignment between project needs and resources and improves the speed at which a team can operate.

  5. Social Collaboration: Organizations have begun to adopt Social Collaboration tools and project management has become easier and faster. Project team members can use collaboration tools to communicate in real-time and organize their interactions and work documents together in a specific location.

In the last two decades, advancement in technology that supports project management has created a breakthrough in new products and services in the areas of communication and computing. Project managers have adopted new hardware, software, and networks following the advancement in these services. Today, and even in the future, this method of technology will provide speed and scope to competitively adopt the new system that is made possible by technological advancement.

Project Management Techniques

Project management techniques make projects easy and more effective. They can be applied to any project, irrespective of the industry. There are many project management techniques that every project manager should know to control their project.

  • Work Breakdown Structure (WBS): It is the way to organize the work into smaller and more manageable pieces. WBS is a graphic representation of every task in the project.

  • Gantt Chart: It is another visual project management technique, but has more applications for a project manager. Gantt chart can help with planning, scheduling, and more tasks over one or multiple projects.

  • Program Evaluation and Review Technique (PERT): PERT is a technique to help with time estimates. Estimating time for a project isn’t an easy task, hence PERT has been used to make time estimates more accurately.

  • Critical Path Method (CPM): CPM requires to construct a project model that includes a list of all tasks, their dependencies, and their endpoints. With this information, the longest path can be calculated from the planned tasks to their completion, including the earliest and latest time these tasks can start and finish.

  • Kanban: It can be used as a project management technique to help monitor and manage projects by emphasizing on continual delivery without placing too much burden on the team.

Project Management Professional (PMP)

PMP certification is the most well-known and globally recognized certification program for project managers from the Project Management Institute (PMI). PMP certification training helps a project manager to stand out amongst others who might not have earned such a degree. Whatever is your role in IT, a project management certification can add value to your role. Behind every successful IT project, there’s a highly skilled project manager. The certification can help in profitable roles in IT, manufacturing, finance, and other industries. The PMP certification course covers new trends, emerging practices, and core competencies required for a project manager. This course places a greater emphasis on strategic and business knowledge.

Top project management certifications:

  • Certified Associate in Project Management (CAPM)
  • Associate in Project Management
  • BVOP Certified Project Manager
  • CompTIA Project+
  • Master Project Manager (MPM)
  • Certified ScrumMaster
  • PRINCE2 Foundation / PRINCE2 Practitioner
  • Project Management in IT Security (PMITS)

Synchronization of Technology and Project management aligned with Portfolio management is important for every project-based organization’s sustainability and to build a strong customer base. The team must be accustomed to using these technologies and techniques in each phase of the project. The selection and determination of optimized use of technology to get success in every project within time and quality to satisfy the customer are very significant for the organization.